Have you ever wished you could clone yourself during event planning? Or maybe you've dreamt of having a personal assistant to handle all your wedding details? While we can't offer those superpowers, we do have 10 practical tips that can make you feel like you have an extra set of hands. 

These strategies can help you streamline your planning process and leave you with more time to enjoy the anticipation of your big day.

1. Create a master checklist.

Develop a comprehensive list of all tasks that need to be completed, from big-picture items setting a date to smaller details like selecting napkin colors.

Break your checklist down into categories (e.g., venue, catering, decor) and arrange tasks chronologically. Regularly review and update this list to ensure nothing falls through the cracks.

2. Set up a digital planning system.

Harness digital tools like planning apps, spreadsheets, or project management software to keep all your information in one place. They can help you track tasks, deadlines, and budgets.

Popular options include Trello, Asana, or wedding-specific apps like WeddingHappy.

3. Establish a budget and track expenses.

Create a detailed budget at the outset of your planning process. Break it down by category and track all expenses in a spreadsheet.

Regularly review your spending to ensure you're staying on track and adjust as necessary.

4. Delegate tasks to trusted friends and family.

Don't try to do everything yourself. Assign specific tasks to reliable friends and family members who have offered to help. Be clear about expectations and deadlines and follow up regularly to make sure tasks are being completed.

5. Use a dedicated email address for event-related communication.

Create a separate email address for all event-related correspondence. This keeps your personal inbox clutter-free and makes it easier to find important messages related to your event.

6. Set realistic deadlines and milestones.

Break your planning process into manageable chunks with specific deadlines.

Set milestones for major decisions and bookings, such as securing the venue, sending invitations, or finalizing the menu.

This approach helps prevent last-minute rushes and reduces stress.

7. Keep all documents and contracts in one place.

Maintain a physical or digital folder for all important documents, contracts, and receipts. Keeping everything together makes it easy to reference details and ensures you have all of your necessary information readily available.

8. Have regular check-ins with vendors and participants.

Schedule periodic check-ins with your vendors and key event participants (wedding party, family members, volunteers).

The check-ins help keep everyone on the same page and allow you to address any issues or changes promptly.

9. Plan for contingencies.

This is a particularly important tip: Even with careful planning, life happens. Plan with that reality in mind. List potential problems and have backup plans in place. This might include a rain plan for an outdoor event, alternative vendors in case of cancellations, or emergency kits for common issues like wardrobe malfunctions.

10. Take time for self-care and stress management.

Remember to take care of yourself during your planning process.

Schedule regular breaks, maintain healthy habits, and find ways to manage stress like exercise, meditation, or spending quality time with your partner or loved ones away from event planning.

Remember, the goal is to create a memorable and joyous event, so don't let the stress of planning overshadow the excitement of the celebration itself.

The Bell Tower on 34th is one of the leading luxury event venues in Texas, known for our beautiful grounds, grand staircase, and decadent, Old World atmosphere.

Our experienced team works closely with customers to help them realize their event vision.

Contact us to learn more about holding a celebration here.

The Bell Tower on 34th

901 W 34th St, Houston, TX 77018

(713) 868-2355